Gatlinburg Cabins Rental Policies, Pigeon Forge Log Cabin Rental Policies, Gatlinburg Log Cabin Rental Policies

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Offering Gatlinburg Cabins and Pigeon Forge Cabins
Reservations 24/7: 1-800-295-0395
Guest Services:1-800-266-1066

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Timber Tops Luxury Log Cabins
Rental Information

Location

We are centrally located on the border of Tennessee and North Carolina. We are only minutes from the Great Smoky Mountain National Park, with cabins and chalets conveniently located in Pigeon Forge, Gatlinburg, and Sevierville. Please note our check-in office is located at 1440 Upper Middle Creek Road, just 2.5 miles off the Parkway, in Pigeon Forge near DollyWood. Please visit our directions page to get directions to our check in office, http://www.yourcabin.com/directions.aspx.

What to Expect

Cabins managed by Timber Tops range from newly built with state of the art amenities, including In- Cabin Pools, to simple and rustic. It is important you carefully review all property description and details prior to making your reservations. If you have further questions not answered in the description or pictures please contact a sales staff member at, 1-800-266-1066, as they routinely visit properties so that they can help you.

Disclaimer

Timber Tops and our property owners make every effort to assure that all descriptions and representations from our staff, in our brochure, and on our website are accurate. However we are not responsible for printing errors or changes made by owners in the furnishings or amenities. Prices, amenities, specials, seasons, and or/minimums are subject to change with or without notice. Timber Tops is not responsible for cabins that have been removed from our Rental Management Program, we will either meet your cabin reservations with a cabin of equal value or replace it with a cabin of greater value. Each property that Timber Tops, LLC, manages is individually owned and insured.

Features and Furnishings

The Pigeon Forge Cabin Rentals, Sevierville Cabin Rentals and Gatlinburg Cabin Rentals managed by Timber Tops are privately owned and are decorated and furnished to suit the owner’s taste and needs. Accommodations and amenities vary. Please inquire about all of your specific needs. The following is a list of basic items you will find in all of our cabins: Heat & A/C, refrigerator, stove, microwave, toaster, coffee maker, basic pots & pans, dishes, flatware, utensils, telephone, Color TV (s), fire extinguisher & smoke detectors, bed linens, pillows, towels, washcloths and bath mats along with a starter supply of bar soap, dish soap, laundry soap, dishwasher soap, and paper goods to meet the home’s maximum occupancy. Items that are NOT SUPPLIED typically included charcoal, kindling or fire starter, wood for fire pits, extra blankets, cribs, plastic wrap, foil, coffee filters, condiments, spices or any type of food item. Not all cabins are decorated for the holidays. Only artificial holiday decorations are permitted and all evidence of any guest decorations must be properly disposed of upon departure.

Making Your Reservations

You may check availability and reserve online 24 hours a day or you may call 1-800-266-1066 24hrs a day 7 days a week.

Minimum Stays

For the most part, we have a 2 night minimum. However, if we have an appropriate availability we will rent for one night with an extra cleaning charge added. Most holidays, all of July and all of October, we require 3 nights. Thanksgiving & Christmas, we require 4 nights.

Reservations/Processing Fee

All reservations require a deposit of ½ the subtotal at time of booking. After your reservation is made we will email or mail you a credit card receipt and rental agreement for you to sign and return to our office. In addition to your rental charge all reservations will be charged a $40 processing fee and applicable taxes. This fee covers the cost of processing the booking.
Pursuant to the provisions of the Tennessee Code Annotated, Title 47, Chapter 18 and Title 62, Chapter 13, Section 62-13-104(b)(3), Subdivision (D)(i), Timber Tops, LLC discloses the following as policy:
"All advance rent deposits, damage deposits and balance of rent due are deposited into a bank escrow clearing account. These deposits are considered income to Timber Tops, LLC upon receipt and may be used immediately. Any refund considerations are expensed from the general books of Timber Tops, LLC on a case by case basis."

Cancellation Policy

Effective: 2/21/2008:

Timber Tops is pleased to announce a 30 day cancellation with full refund (minus processing fee and tax) on all reservations of 1-3 bedroom cabins reserved on or after 2/21/2008. Cancellations made within 30 days of arrival will result in a complete forfeiture of deposit on file. Reservations on 4-8 bedroom cabins reserved on or after 2/21/2008 will enjoy a 60 day cancellation with full refund (minus processing fee and tax). Cancellations made within 60 days of arrival will result in a complete forfeiture of deposit on file.

Only the guest named on the reservation may notify Timber Tops to cancel a reservation.

Payment

To make a reservation we will require one half the totals (minus tax) as a deposit. The total includes the number of nights to be stayed, tax, and a $40.00 reservation fee. We accept Visa, MasterCard, Discover, & American Express.

Express Check-In

We would like to recommend “Express Check-In”. This will allow you to go directly to your cabin without having to come to the office. In order to do this you must complete the following:
1. Give us a call at 1-800-266-1066 to pay the balance in full.
2. We will email or fax you your credit card slips.
3. Sign the credit card slips and Guest Agreement and fax back along with a copy of your driver’s license and the credit card that was used to make your payments. We need the front and back of the credit card. (You may block out all but the last 4 digits of the credit card.) You may also email this information to gs@timbertops.net.
4. We will then email or fax you a map to your cabin. 5. Once you get to the cabin just give us a call and we will give you your key-less entry code. If you get to the cabin before 4:00 p.m. and our cleaners are still there please do not enter the cabin. Call our office and we will be able to help you.
If you chose not to do express check in please remember to bring the credit card you made the first payment with to check in. Remember Timber Tops new office is at 1440 Upper Middle Creek Rd, Sevierville TN. Express check in does not guarantee an early check in. Check In begins at 4 p.m. It may take up to 24hrs before we can enter your information so please only call us if you have not received your map within 36 hours of faxing/emailing. If you have any further questions please feel free to call us 24 hours a day at 1-800-266-1066.

Check – In (4:PM) and Late Arrivals

Check- In begins at 4:00 p.m. If you arrive early, you may have to wait to check in if your cabin is not ready. If you arrive after 11:00 p.m., call 1-800-266-1066 and get late arrival instructions. Late arrival should be avoided if possible and can only be allowed for guest that have paid with a credit card and the signed slip along with the guest agreement have been returned to our office.

Check-In Delays

During peak weekends, busy times of the year and inclement weather conditions, your check-in time may be delayed. We strive to get you in your cabin by 4:00 p.m. from time to time this may not always be possible and we cannot guarantee your check-in will be 4:00 p.m. and we DO NOT offer any compensation for any delays in your check-in. We appreciate your patience and understanding.

Groups Arriving at Different Times

The registered guest must contact Timber Tops and the reservation must be paid in full along with all necessary paperwork to be completed before anyone is allowed to check in. This includes all credit card slips signed, along with guest agreement (s), imprint of credit cards and copies of Driver License.

Check Out and Departure (11:00 am)

Please call the office and notify us when you have left the cabin so we can begin to make it ready for the next arrival.

Capacity Considerations & Noise

Our Cabins are to be used for the enjoyment of our guest and NOT to be used for parties. “Disturbing the Peace” may result in eviction and a damage fee charged. No campers or camping on the grounds of a cabin will be allowed.

Parking

Our Cabins provide ample parking for standard automobiles. Parking on streets is illegal except where designated. NOTICE TO GUESTS BRINGING TRAILERS OR CAMPERS: Due to the mountain topography and limited parking it can be difficult to find parking for trailers or large vehicles. We are sorry but parking of guest vehicles at the Timber Tops office is not possible and cannot be accommodated.

Cabin Elevation/Winding Mountain Roads

The elevation varies from cabin to cabin. If you are renting a cabin with a spectacular view, you will have to drive up a mountain road. Reservationists can instruct you if four-wheel drive is needed to access some of our cabins.

Cabin Construction

The Great Smoky Mountains has become a vacation destination and has grown very quickly. Part of this growth is Cabin Construction. Timber Tops Luxury Log Cabins are not affiliated with any construction companies and unfortunately they are not obligated to inform us when they are building a new cabin. We try to inform guest at time of booking if we are aware of construction near the cabin they are staying at. However, we do not give any refunds or discounts for construction near any Timber Tops managed cabin. We apologize but these are circumstances beyond our control.

Housekeeping & Linen Supplies

All of our cabins provide bed linens (sheets, pillowcases, 1 blanket & bedspread per bed), bath towels, wash cloths and shower mats for the occupancy of the unit along with a starter supply of bar soap, dish soap, laundry soap, dishwasher soap, and paper goods to meet the home’s maximum occupancy. The house is cleaned, hot tub is sanitized, filled and beds (except sofa beds) are made prior to your arrival. Daily maid service is not provided and guest is expected to launder towels, etc. as needed during their stay. It is not necessary to wash towels or bed linen prior to departure. It is a good idea to bring a beach towel for hot tub & swimming use and in cooler months to bring extra blankets.

Refrigerators

When you enter your Luxury Vacation Cabin the refrigerator will be clean and empty. Placing your personal food that may have warmed since the time you purchased it will cause the refrigerator to work very hard. You can determine if the refrigerator is working by checking the freezer. If the freezer is working it may take the while for the refrigerator to catch up. This process could take several hours. If the freezer is not working call the guest services desk as soon as possible so that a repair service can be called.

Trash Removal

All Trash is removed by Timber Tops from each unit at the end of each reservation. Please do not allow outside containers to overflow due to bear & animal problems. Please call us during your stay if you need a trash pick up, 865-908-0834.

Insects/Pest/Bears

Though all units are sprayed regularly by a professional pest control company, ladybugs, wasps, other insects and sometimes bear visit cabins. In the event of a major infestation, the office will call maintenance or pest control to attempt to solve the problem.

Maintenance

Timber Tops does everything possible to keep all equipment in good working order. It is impossible to guarantee that all appliances, hot tubs, hot water heaters, fireplaces, home media centers, etc will be in working order 100% of the time. We do guarantee to make every effort to correct all deficiencies as soon as possible. Management reserves the right to perform exterior and/or interior maintenance during your stay. In the event maintenance must be preformed we will do our best to do so without inconvenience to you. Your silence indicates full acceptance of the unit and its condition.

Hot Tubs- Spas- Saunas-Pools

Please call our office if you have questions regarding the operation of your hot tub. While not using the Hot Tub please keep cover locked and closed. Do not sit or stand on Cover. Prior to your arrival all Hot Tub have Chemicals Replenished and filled if needed.

In Cabin Pools

Timber Tops offers a special class of cabins, Silver, that offer indoor swimming pools. These pools are checked every 3 days. If you are not in your cabin when the pool is serviced maintenance staff will leave a door tag letting you know they have serviced the pool. The pool temperature is set by the pools manufacture to be between 77 and 84 degrees. If water has to be added to the pool it may take up to 4 hours for the pool to recover to its factory set temperature. Pools cannot be drained and chlorine is used to keep the pools clean.

Smoking

Properties may be smoking or non-smoking. Please be specific with your request when reserving your cabin. Timber Tops cannot guarantee that non-smoking units are never smoked in. When possible, please utilize the porches and outside areas in consideration of our nonsmoking guest. Please do not discard smoking material on the grounds.

Fireplace

Read our information about using the fireplace in the summer ! Fireplace information!

Pet Policy

Many of our cabins allow you to bring your pets with you on vacation. These cabins can be identified on our web site (pet friendly list). In order to continue to do this we must ask your cooperation with the following policies:
1. Pets are not allowed on neighboring properties
2. Pets must be on a leash when being exercised
3. Pets are only allowed on specific trails in the Great Smoky Mountain National Park
4. Great care should be taken to prevent a pet from straying. Many pets are lost each year. In strange surroundings pets will become disoriented and lost
We require that all pets left alone in a cabin must be in a pet crate. If you do not have a pet crate, we will be happy to loan you one, there is a $100 deposit per crate. You will need to request this upon making your reservation as our supply is limited and dispensed on a first come first serve basis. You will need to pick up and return the crates to our office. We also require a $50.00 per pet fee. This is not a deposit and is not refundable. This charge does not cover any damages to cabin or excess cleanup in the form of carpet cleaning or spraying needed to remove fleas. In the event any damage is done to the cabin in excess of the $50.00 fee, you will be responsible for the cost of cleaning, spraying, repair or replacement. Also, non-disclosure of a pet may result in additional fees over the $50.00 per pet fee.

Telephone & Internet Service

All of Timber Tops cabin rentals have normal local telephone service, some offer FREE “Unlimited Long Distance”, and some offer “High Speed or Wireless Internet.” Please refer to the specific cabin rental page to determine the level of these services.

Utility Service

Cable, satellite, telephone, gas, electric and water service are not under the control and cannot be guaranteed by Timber Tops. No refund will be made for interruption in service beyond Timber Tops control. However, if the interruption of service is for an extended period, Timber Tops will try to find the guest other accommodations.

Lost and Found & Personal Property

Timber Tops and the property owners are not responsible for personal property left behind, stolen or damaged during your stay. Never leave valuables (cash, wallets, jewelry, camera, etc.) unattended. If you find you have left something behind, call our office and we will try to locate the missing item. Items unclaimed more than 14 days will be disposed of or given to charity.

Weather

Weather changes quickly in the mountains. Plan your trip according to the weather. For road conditions call 1-800-342-3258. In winter, though our weather is ordinarily fine, you should come prepared with extra food, 4-wheel drive and chains. Timber Tops reserves the right to cancel or transfer your reservation, during periods of snow and ice.

Construction, Traffic & Directions

Pigeon Forge, Gatlinburg, Great Smoky Mountains and Sevierville area is growing rapidly and therefore traffic is possible. Construction in the area of your cabin is also possible. Please be tolerant and understanding.

Privacy Policy

Timber Tops respects your privacy and is committed to protecting your privacy.

Security Policy

Your payment and personal information are always safe. Timber Tops secure software is the industry standard and among the best software available today for secure commerce transactions. It encrypts all of your personal information, including credit card number, name, and address so that it cannot be read over the INTERNET.

Nearest Airport

The closest airport is McGee/Tyson (TYS) located in Knoxville TN, and it is approximately 50 miles from our office.